【C1-Listening】02 A project management meeting-项目管理会议

【C1-Listening】02 A project management meeting-项目管理会议

Listen to a project management meeting to practise and improve your listening skills.
听项目管理会议来练习和提高您的听力技巧。

Do the preparation task first. Then listen to the audio and do the exercises.
先做好准备工作。然后听音频并做练习。

Preparation准备

A project management meeting – preparation

Match the words with the definitions.

• Question

Vocabulary
1.to collaborate
2.a value proposition
3.to work cross-functionally
4.a deliverable
5.a timeline
6.a stakeholder

Definition
a. a benefit that a company’s products or services provide to customers
b. something that a person has agreed to have ready by a specific time
c. someone who has an interest in the success or failure of a project or product
d. to work together with others in order to achieve something
e. a project schedule
f. to work with people from different divisions or departments

• Answer

1. to work with people from different divisions or departments
   to work cross-functionally

2. a benefit that a company’s products or services provide to customers
   a value proposition

3. to work together with others in order to achieve something
   to collaborate

4. something that a person has agreed to have ready by a specific time
   a deliverable

5. a project schedule
   a timeline

6. someone who has an interest in the success or failure of a project or product
   a stakeholder

1. To work with people from different divisions or departments
   与来自不同部门的人一起工作

   To work cross-functionally
   跨职能协作

2. A benefit that a company’s products or services provide to customers
   公司产品或服务为客户提供的利益

   A value proposition
   价值主张

3. To work together with others in order to achieve something
   为实现某事与他人一起工作

   To collaborate
   合作

4. Something that a person has agreed to have ready by a specific time
   某人同意在特定时间内准备好的东西

   A deliverable
   可交付成果

5. A project schedule
   项目进度表

   A timeline
   时间线

6. Someone who has an interest in the success or failure of a project or product
   对项目或产品的成败有兴趣的人

   A stakeholder
   利益相关者

Transcript

English

John: Thanks, everyone, for coming to this project meeting. I know we’re all working cross-functionally on this project, but so far the key stakeholders are really pleased with how it’s going. This project will really benefit our overall value proposition and the company as a whole.

Akiko: Thanks, John. It’s an important project. It’s good to be collaborating on this together.

Matteo: Yes, it’s important, but we’re all so busy with our regular jobs. It’ll be difficult to fit things in.

John: It’s OK, Matteo. We’ll work it out. I know that you all have a lot on at the moment, combining this project with your regular jobs.

Barbara: So, what do we need to do, and by when?

John: Good questions, Barbara. We have a number of key deliverables to discuss so it’s essential we’re all in agreement about roles and responsibilities and also the timelines we’re working to.

Akiko: Great.

Matteo: Yes, it’s good to get this clear.

John: So, the first thing we need to do is design the customer survey questionnaire. In my experience, this is best done through an online survey tool.

Akiko: That sounds like a great idea. I’m glad you have experience with this.

John: Yeah, we’ve done something similar on previous projects.

Matteo: So will you do that, John?

John: I’d love to but I’m already tied up managing this project, and my line manager, Kate, has agreed that I should focus on the timelines, reporting and financial management. I’d like Akiko to lead on the questionnaire. You learned about this on your marketing and PR course, didn’t you?

Akiko: Yeah, happy to take it on.

John: Thanks, Akiko. Next thing is we need the new designs finalised. Matteo, you said you could do this in a couple of weeks, right?

Matteo: Yeah, I know, but that was last month, and then nothing happened. I’m overloaded at the moment and my line manager won’t be happy if I don’t hit my targets. Sorry, but this project has to take lower priority.

John: Hmm. I see. I can understand the challenge you’re facing. I’ve been in that situation before. So, what can we do to help you hit those targets and free up some time?

Matteo: That’s a good question. If I could get a slight reduction in my targets, I could use the extra time that would create to finish the designs for this project.

John: OK. We might not be able to get your targets reduced, but I’ll see what we can do.

Barbara: How about if I support Matteo there? I know his job well and I have some capacity at the moment. I can help him meet his targets so he can free up some time to finish the designs for this project.

Matteo: Could you, Barbara?

John: Hmm. I’m not sure if it’s fair to ask Barbara to be supporting Matteo in his regular job so he can work on this project.

Barbara: It’s up to you, but I’m happy to support Matteo with his regular work, just for a couple of weeks so he can create the designs. He’s the only one with the expertise.

John: Yeah, you’re right. OK, thanks a lot, Barbara. I appreciate it. Matteo, would that work for you?

Matteo: Yes, that would work. Thanks. OK, you’ve made it easy for me to say yes.

John: OK, then that’s settled. Thanks, both. I really appreciate your help in this. So, can you get them done by the end of the month?

Matteo: Yes, that should be no problem.

English-Chinese

John: Thanks, everyone, for coming to this project meeting. I know we’re all working cross-functionally on this project, but so far the key stakeholders are really pleased with how it’s going. This project will really benefit our overall value proposition and the company as a whole.
约翰：谢谢大家参加这个项目会议。我知道我们都在跨职能地开展这个项目，但到目前为止，主要利益相关者对项目的进展感到非常满意。这个项目将真正有利于我们的整体价值主张和整个公司。

Akiko: Thanks, John. It’s an important project. It’s good to be collaborating on this together.
Akiko：谢谢，约翰。 这是一个重要的项目。能够在这方面进行合作真是太好了。

Matteo: Yes, it’s important, but we’re all so busy with our regular jobs. It’ll be difficult to fit things in.
Matteo：是的，这很重要，但我们都忙于我们的日常工作。要把东西放进去会很困难。

John: It’s OK, Matteo. We’ll work it out. I know that you all have a lot on at the moment, combining this project with your regular jobs.
约翰：没关系，马泰奥。我们会解决的。我知道你们现在都有很多事情要做，将这个项目与你们的日常工作结合起来。

Barbara: So, what do we need to do, and by when?
芭芭拉：那么，我们需要做什么，什么时候做？

John: Good questions, Barbara. We have a number of key deliverables to discuss so it’s essential we’re all in agreement about roles and responsibilities and also the timelines we’re working to.
约翰：好问题，芭芭拉。我们有许多关键的可交付成果需要讨论，因此我们必须就角色和责任以及我们正在努力的时间表达成一致。

Akiko: Great.
明子：太好了。

Matteo: Yes, it’s good to get this clear.
Matteo：是的，很高兴弄清楚这一点。

John: So, the first thing we need to do is design the customer survey questionnaire. In my experience, this is best done through an online survey tool.
约翰：所以，我们需要做的第一件事就是设计客户调查问卷。根据我的经验，这最好通过在线调查工具来完成。

Akiko: That sounds like a great idea. I’m glad you have experience with this.
Akiko：这听起来是个好主意。我很高兴你有这方面的经验。

John: Yeah, we’ve done something similar on previous projects.
约翰：是的，我们在之前的项目中做过类似的事情。

Matteo: So will you do that, John?
马泰奥：那么你会这么做吗，约翰？

John: I’d love to but I’m already tied up managing this project, and my line manager, Kate, has agreed that I should focus on the timelines, reporting and financial management. I’d like Akiko to lead on the questionnaire. You learned about this on your marketing and PR course, didn’t you?
约翰：我很愿意，但我已经忙于管理这个项目，而且我的直线经理凯特也同意我应该专注于时间表、报告和财务管理。我希望 Akiko 来主导调查问卷。您在营销和公关课程中学到了这一点，不是吗？

Akiko: Yeah, happy to take it on.
Akiko：是的，很高兴接受它。

John: Thanks, Akiko. Next thing is we need the new designs finalised. Matteo, you said you could do this in a couple of weeks, right?
约翰：谢谢，明子。接下来我们需要完成新的设计。 Matteo，你说过你可以在几周内做到这一点，对吧？

Matteo: Yeah, I know, but that was last month, and then nothing happened. I’m overloaded at the moment and my line manager won’t be happy if I don’t hit my targets. Sorry, but this project has to take lower priority.
Matteo：是的，我知道，但那是上个月的事，然后什么也没发生。我现在超负荷了，如果我没有达到目标，我的直线经理会不高兴。抱歉，这个项目必须降低优先级。

John: Hmm. I see. I can understand the challenge you’re facing. I’ve been in that situation before. So, what can we do to help you hit those targets and free up some time?
约翰：嗯。我懂了。我可以理解您面临的挑战。我以前也遇到过这种情况。那么，我们可以做些什么来帮助您实现这些目标并腾出一些时间呢？

Matteo: That’s a good question. If I could get a slight reduction in my targets, I could use the extra time that would create to finish the designs for this project.
马特奥：这是个好问题。如果我可以稍微减少我的目标，我就可以利用额外的时间来完成这个项目的设计。

John: OK. We might not be able to get your targets reduced, but I’ll see what we can do.
约翰：好的。我们可能无法降低您的目标，但我会看看我们能做些什么。

Barbara: How about if I support Matteo there? I know his job well and I have some capacity at the moment. I can help him meet his targets so he can free up some time to finish the designs for this project.
芭芭拉：如果我支持马泰奥怎么样？我很了解他的工作，目前我也有一定的能力。我可以帮助他实现他的目标，这样他就可以腾出一些时间来完成这个项目的设计。

Matteo: Could you, Barbara?
马泰奥：芭芭拉，你可以吗？

John: Hmm. I’m not sure if it’s fair to ask Barbara to be supporting Matteo in his regular job so he can work on this project.
约翰：嗯。我不确定要求 Barbara 支持 Matteo 的日常工作以便他能够从事这个项目是否公平。

Barbara: It’s up to you, but I’m happy to support Matteo with his regular work, just for a couple of weeks so he can create the designs. He’s the only one with the expertise.
芭芭拉：这取决于你，但我很高兴支持 Matteo 的日常工作，只是几周时间，以便他可以进行设计。他是唯一一个拥有这方面专业知识的人。

John: Yeah, you’re right. OK, thanks a lot, Barbara. I appreciate it. Matteo, would that work for you?
约翰：是的，你说得对。 好的，非常感谢，芭芭拉。我很感激。马特奥，这对你有用吗？

Matteo: Yes, that would work. Thanks. OK, you’ve made it easy for me to say yes.
Matteo：是的，那会有效。谢谢。好吧，你让我很容易就答应了。

John: OK, then that’s settled. Thanks, both. I really appreciate your help in this. So, can you get them done by the end of the month?
约翰：好吧，那就这么定了。谢谢，两位。我真的很感谢你在这方面的帮助。 那么，你能在月底之前完成它们吗？

Matteo: Yes, that should be no problem.
Matteo：是的，那应该没问题。

Task1

A project management meeting – 1

Choose the correct option to complete the sentences.

• Question

1. The project is important because …
   a. it will improve what the company is offering the customer.
   b. it involves working with people from other departments.
   c. the head office is closely following its progress.
2. Matteo is concerned about …
   a. communication in the team.
   b. taking on work that they have little experience of.
   c. not having time to work on the project.
3. Akiko is the best person to do the customer survey questionnaire because …
   a. she normally handles the company’s marketing initiatives.
   b. she has worked with John on similar tasks.
   c. she has studied the subject.
4. Matteo initially asks for …
   a. paid overtime.
   b. an assistant.
   c. a reduction in his targets.
5. John’s immediate response to Barbara’s offer to help Matteo is …
   a. enthusiastic.
   b. not entirely positive.
   c. a definite no.
6. It’s important that Matteo does the designs because …
   a. a client has asked specifically for him.
   b. no one else knows how to do them.
   c. he has the software to do them at home.

• Answer

1. The project is important because …
   ✔a. it will improve what the company is offering the customer.
   b. it involves working with people from other departments.
   c. the head office is closely following its progress.
2. Matteo is concerned about …
   a. communication in the team.
   b. taking on work that they have little experience of.
   ✔c. not having time to work on the project.
3. Akiko is the best person to do the customer survey questionnaire because …
   a. she normally handles the company’s marketing initiatives.
   b. she has worked with John on similar tasks.
   ✔c. she has studied the subject.
4. Matteo initially asks for …
   a. paid overtime.
   b. an assistant.
   ✔c. a reduction in his targets.
5. John’s immediate response to Barbara’s offer to help Matteo is …
   a. enthusiastic.
   ✔b. not entirely positive.
   c. a definite no.
6. It’s important that Matteo does the designs because …
   a. a client has asked specifically for him.
   ✔b. no one else knows how to do them.
   c. he has the software to do them at home.

1. The project is important because …
   这个项目很重要，因为…
   ✔a. it will improve what the company is offering the customer.
   它将改善公司为客户提供的服务。
   b. it involves working with people from other departments.
   它涉及与其他部门的人合作。
   c. the head office is closely following its progress.
   总部正在密切关注其进展。

2. Matteo is concerned about …
   Matteo 担心的是…
   a. communication in the team.
   团队内部的沟通。
   b. taking on work that they have little experience of.
   承担他们经验不足的工作。
   ✔c. not having time to work on the project.
   没有时间参与该项目。

3. Akiko is the best person to do the customer survey questionnaire because …
   Akiko 是进行客户调查问卷的最佳人选，因为…
   a. she normally handles the company’s marketing initiatives.
   她通常负责公司的营销活动。
   b. she has worked with John on similar tasks.
   她曾与 John 一起完成类似的任务。
   ✔c. she has studied the subject.
   她曾学习过相关的课程。

4. Matteo initially asks for …
   Matteo 最初要求…
   a. paid overtime.
   有偿加班。
   b. an assistant.
   一名助理。
   ✔c. a reduction in his targets.
   减少他的目标。

5. John’s immediate response to Barbara’s offer to help Matteo is …
   John 对 Barbara 提出帮助 Matteo 的即时反应是…
   a. enthusiastic.
   热情的。
   ✔b. not entirely positive.
   不完全正面的。
   c. a definite no.
   明确的拒绝。

6. It’s important that Matteo does the designs because …
   重要的是 Matteo 负责设计，因为…
   a. a client has asked specifically for him.
   一位客户特别要求他。
   ✔b. no one else knows how to do them.
   没有人知道怎么做。
   c. he has the software to do them at home.
   他在家里有进行设计的软件。

Task2

A project management meeting – 2

Put the sentences in the correct order.

• Question

1. get good clear to It’s this
2. up It’s to you
3. all have a lot you I know on
4. this your help appreciate on I really
5. to do So, the need first thing we is the questionnaire
6. to but I’m already I’d love up tied
7. moment I’m at overloaded the
8. OK. We’ll out it It’s work

• Answer

1. It’s good to get this clear.
2. It’s up to you.
3. I know you all have a lot on.
4. I really appreciate your help on this.
5. So, the first thing we need to do is the questionnaire.
6. I’d love to but I’m already tied up.
7. I’m overloaded at the moment.
8. It’s OK. We’ll work it out.

1. It’s good to get this clear.
   把这个问题弄清楚是好的。

2. It’s up to you.
   由你决定。

3. I know you all have a lot on.
   我知道你们都有很多事情要做。

4. I really appreciate your help on this.
   我非常感谢你在这件事上的帮助。

5. So, the first thing we need to do is the questionnaire.
   所以，我们需要做的第一件事是问卷调查。

6. I’d love to but I’m already tied up.
   我很想帮忙，但我已经很忙了。

7. I’m overloaded at the moment.
   我现在超负荷了。

8. It’s OK. We’ll work it out.
   没关系，我们会解决的。

Discussion讨论

Do you have any tips for effective meetings?
对于有效的会议，您有什么建议吗？